Mission Statement And By-Laws

The Adair County Public Library will encourage reading and lifelong learning by providing recreational, educational, informational and cultural opportunities to the residents of Adair County.

A-1 Governance/Use of Library
The purpose of the Adair County Public Library is to serve people of the county by collecting, organizing, and making available books and materials for their informational and recreational needs. The library will provide assistance in the utilization of these materials through various services and programs. The library endeavors to promote enlightened citizenship and to enrich the personal lives of the people of Adair County. The Adair County Public Library endorses the American Library Association Library Bill of Rights and other approved documents of the above named association. (approved 9-10-91)
This organization shall be called the "Adair County Public Library" existing by virtue of the provisions of RSMO 182.010/182.020 of the laws of the State of Missouri, and exercising the powers and authority and assuming the responsibilities delegated to it under the said statute.
The Board of Trustees shall be composed of five members appointed by the Adair County Commissioners for a period of four years each. The ultimate responsibility for all library activities rests with the Board of Trustees.
A status quo policy shall be maintained for trustees appointed prior to July 1. 1991, with each trustee to adopt a personal honor system for voluntary termination of his services when he feels it to be in the best interest of the library. For trustees appointed after July 1, 1991, and thereafter tenure shall be limited to two successive four year terms, with reappointment permissible following a two year period of non-service. (approved 9-10-91)
Section 1: The officers shall be a president, a vice president, a secretary, and a treasurer, elected from among the appointed trustees at the annual (July) meeting of the board.
Section 2: A nominating committee shall be appointed by the president at least one month prior to the annual (July) meeting who will present a
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Governance/Use of Library slate of officers at the annual (July) meeting. Additional nominations may be made from the floor.
Section 3: 30.
Officers shall serve a term of one year from July 1 - June
Section 4: The president shall preside at all meetings of the board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the board, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office.
Section 5: The vice president, in the event of the absence or disability of the president, or of a vacancy of that office, shall assume and perform the duties and functions of the president.
Section 6: The secretary shall keep a true and accurate record of all meetings of the board and shall perform such other duties as are
generally associated with that office.
Section 7: The treasurer shall be the disbursing officer of the district, and shall perform such duties as generally devolve upon the office. He/she shall be bonded. In the absence or inability of the treasurer, the duties shall be performed by such other members of the board as the board may designate.
Section 1: The regular meetings shall be held each month, the date and hour to be set by the board at its annual (July) meeting.
Section 2: The annual (July) meeting shall be for the purpose of the election of officers.
Section 3: According to RSMO 182.075.3, an annual report must be presented to the board by the 2nd Monday in March of each year, This report will be presented by the Library Director.
Section 4: The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in the sequence shown so far as circumstances will permit:
Roll call of members Public Address
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A-1 Governance/Use of Library
Approval of Minutes (d) Financial Report (e)
Bills (f) Statistical Report (9) Library Director's Report
Committee's Report
Announcements (j) Old Business (k) New Business (1) Adjournment
Section 5: Special meetings may be called by the Library Director at the direction of the president or at the request of three Library Board members. Business will be transacted as stated in the call for meeting.
Section 6: A quorum for the transaction of business at any meeting shall consist of three members of the board present in person.
Section 7: The Adair County Public Library will follow the Missouri Sunshine Law and keep a record of meetings, including electronic exchanges, at which public business is discussed. (approved 11-15-04)
Section 8: Conduct of meetings: Proceedings of all meetings shall be governed by Robert's Rules of Order.
Section 1: Four standing committees shall be appointed: "Personnel," "Finance" "Building/Grounds and Equipment" and "Information Task Force."
Section 2; The president shall appoint committees of one or more members each for such specific purposes as the business of the board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the board. (example: Board Officer Nominating Committee)
Section 3: board.
All committees shall make progress reports to the library
Section 4: No committee will have other than advisory powers unless, by suitable action of the board, it is granted specific power to act. (approved 9-10-91)
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A-1 Governance/Use of Library
Section 1: An affirmative vote of the majority of all members of the board present at the time shall be necessary to approve any action before the board. The president may vote upon and may move or second a proposal before the board.
Section 2: By-laws may be amended by the majority vote of all members of the board.
Section 3: Any rule or resolution of the board, whether contained in these By-laws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at meetings at which two-thirds (three) of the members of the board shall be present and two-thirds of those present shall so approve. (approved 9-10-91)
Section 4: Library business involving the transmission of information or requesting information can be conducted by email. However, no decisions can be made by the Board of Trustees via email. (approved 1-14-02)
Section 1: The Adair County Public Library assures that it will comply fully with all requirements of Title VI of the Civil Rights Act of 1964, Section 504, Rehabilitation Act of 1973, and the rules and regulations issued thereunder, to the end that no person in the United States shall, on the grounds of race, color, national origin, the basis of handicap or social or political views, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in the conduct of its program and the operation of its facilities.
Section 2: The Adair County Library District is an Affirmative Action/
Equal Opportunity Employer. (approved 9-10-91)
The Adair County Public Library is exempt from federal income tax under section 501©(3) of the Internal Revenue Code. According to an IRS letter dated January 27, 1999, the library is classified as a private foundation within the meaning of Section 509(a).
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Adair County Public Library
Board of Trustees
Regular Session Monday, March 28, 2005
9:00 a.m. Special Collections Room
The meeting was called to order at 9:00 a.m. with Trustees: Henderson, Hart, Osborn, Oberle and Director Hunt. Trustee Ruble was absent.
Osem PUBLIC ADDRESS: Sandy Otsen and Nancy Asher of Kirksville Women of Today and Joyce Darnell of Missouri Moments Photography arrived at 9:01 am. Ms. Asher and Ms. Olsen presented President Rita Henderson with the "2004 Kirksville Outstanding Woman of the Year Award" and a gift basket. Ms. Darnell photographed the presentation. Olsen, Asher and Darnell left the meeting at 9:06 a.m.
APPROVAL: Using a consent agenda format Trustee Osborn moved and Trustee Hart seconded the motion to approve the February 28, 2005 minutes; February 2005 financial reports, bills, statistical reports; March 2005 Director's report and Committee reports. All approved.
ANNOUNCEMENTS: Director Hunt distributed flyers for the April 12th program: Annuals? Perennials? by Steve Salt and Steve Carroll.
Trustees Henderson, Hart and Oberle will fill in for Director. Hunt on April 6th KIRX's Area Scene program. Topics to be discussed: April 2005 library events, qualifications for a candidate to fill the upcoming Board of Trustee opening and the Dare to Dream campaign.
Building/Grounds/Maintenance: None Finance: None Personnel: None Informational Task Force: Board members will contact patrons on the "VIP" mailing list to inquire if they have access to email. This is an effort to reduce library costs by providing an electronic newsletter to the patrons as opposed to the current hard copy via USPS.
OLD BUSINESS: Library Slogan - Trustee Oberle moved and Trustee Hart seconded the motion to approve the proposed slogan: "Discover - Explore - Experience Your Library". All approved.
NEW BUSINESS: Trustee Academy May 20, 2005 – Trustees who have not attended a precious academy are encouraged to attend this Missouri State Library program.
Truman's Great Event will be held on Saturday, April 2, 2005. Volunteers from the college are scheduled to arrive that morning to clean up around the grounds. Trustee Hart will cut down several dead trees before April 2nd. On Saturday the volunteers will load the trees and other debris for removal from the grounds."
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A-1 Governance/Use of Library
Section 1: Gifts: Gifts of books and other materials are accepted at the discretion of the Library Director, but without commitments as to final disposition. Gifts may not necessarily be added to the collection. The same criteria used for the selection of all other materials will be used in evaluating gift materials. (approved 9-10-91)
Section 2: Donations: The Library is happy to accept donations of books and other materials from members of the community. The following rules will be observed: a. Books and materials must be delivered to the Library by the donor. b. All donations become the property of the Library and cannot be
returned. C. The library reserves the right to sell, give away, or otherwise dispose
of unneeded donations. d. A receipt indicating the number of books donated or a short
description of items will be provided upon request. e. The Library will not assess a monetary value to donated materials. (approved 9-10-91)
Section 3: Endowment Funds: An endowment must be a minimum of $1,000. Contributions can be made over a one (1) year period to build the endowment gift to $1,000.
a. Gifts can be added to the endowment at any time to increase the
amount beyond the original $1,000. b. Only the interest is spent each year, making endowment a
continuous gift. A recognition plate is placed inside each book purchased with endowment funds. Publicity is also submitted to
the media. C. All interest collected from the Endowment Funds will be used for
the purchase of books and materials annually, unless specified otherwise by the donor, (approved 6-17-02)
Section 4: Tributes and Memorials: Titles may be selected from the gift book shelf at the library or a title may be suggested that will be donated to the library as a tribute or memorial to an individual (Final discretion will be made by the Library Director). A relative, friend, teacher or colleague may be honored with a book in the library as a memorial or for a birthday, holiday, anniversary or thank you.
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Governance/Use of Library Section 5: Monetary Gifts: A monetary donation can be made to the library at any time. Suggestions may be given as to use of the funds but final discretion is determined by the Library Director or the board.
Section 6: Recognition Tree: A Recognition Tree, funded by a private gift, is located inside the front double doors of the library.
a. Discretionary monetary donations must total $1,000 or more to
qualify the donor's name to be engraved on a leaf for inclusion
on the Recognition Tree. b. All endowments (past, present and future) of $1,000 or more
will be added to the Recognition Tree, Future additions of
$1,000 or more to an existing endowment will be recognized with an additional leaf or acorn. . Donations for memorial and/or tributes submitted for the purchase of books and materials will NOT qualify the donor's name for inclusion on the Recognition Tree. The reason for this is that all books and materials purchased by these donations will have a memorial or tribute plaque affixed to the item thus
giving the donor recognition for said item. d. A donor may have one leaf per year for each category of new
Endowment, Memorial, Tribute or Gift that are not books or
materials. e. A tree will be updated yearly or at the discretion of the Library
Board or Library Director. f. For consistency in recognition and appearance the wording on
leaves and acorns will have the name, type of donation
(endowment, memorial, tribute, gift) and year. (approved 4-14-03)
The forms pertaining to donations are attached.
Section 7:
Fund Raising Activities:
The Library Board of Trustees and Library Director will not participate in fund raising activities. They will provide a list/pamphlet of Library needs and can support any fund raising activity individually. (approved 3-14-01)