SEASIDE LIBRARY BOARD OF TRUSTEES
MINUTES
July 11, 2006
CALL TO ORDER Board Chair Jan Clawson called the meeting to order at 4:30 p.m. on July 11, 2006.
ATTENDANCE Present: Chair Jan Clawson, Vice Chair Will Jarchow, Board Members Mary Jean Walker, Cindy Svensson and Library Director Reita Fackerell.
Members absent: Board Member David Moore.
MINUTES Motion to approve the minutes of the June 6th meeting; carried unanimously, (Walker/Jarchow).
REPORTS Library Director Fackerell reported that the City is close to finalizing the purchase of the property for the new library building site. City Manager Mark Winstanley has asked the Library Director to begin fund raising. She has contacted the Metropolitan Group, professional fundraisers from Portland to meet with the Friends of the Library who will be contracting with the group. The Metropolitan Group has worked with Tillamook, Multnomah, and Eugene Public Libraries. The Board was invited to attend.
Board Chair Clawson asked how the Cannon Beach library accounts were working out. Library Director Fackerell said that they are working out well.
Library Director Fackerell indicated that she is planning to march in next year’s Fourth of July parade with the Seaside Library Precision Book Cart Drill team.
Board Member Walker asked if anyone has purchased the current library property. The answer was no.
OLD BUSINESS Library Director Fackerell had asked the Board to consider amending the overdue policy to allow patrons with overdue items to be sent to collections if their phone had been disconnected and their mail was returned. She had contacted the City Attorney who advised that this was within the law. Discussion followed. It was decided to make the patrons aware of the changes through postings and notifications.
Motion to amend the overdue policy to include the paragraph: “If the Library staff is unable to locate the patron with overdue items due to disconnected phones or returned mail the patron will be considered to have left the area and the charges will be referred to another agency for collection immediately”; carried unanimously.
Board Member Svensson reported that she had researched the feasibility of the Friends of the Library’s ability to be able to accept pledges through credit card donations. The Friends could have their own terminal, buy software to process cards on line, or have another firm do it for them. She will talk to the Friends.
Board Chair Clawson thanked Board member Svenssen for her work.
OTHER Board Chair Clawson stated that for the record, she would like to be notified when the sale of the new
BUSINESS library site is final.
Board Member Svenssen answered questions regarding funds held in the Raymond James account, the Smith Barney Account and by the Salvation Army.
Board Member Walker wanted to know why Mr. Groot’s conservator was “out of the loop”, as far as the Salvation Army was concerned.
Board Member Svenssen did not know.
NEXT MEETING The next meeting is scheduled to be held on August 1st 2006.
The ADJOURN Motion to adjourn; carried unanimously.