SEASIDE LIBRARY BOARD OF TRUSTEES
MINUTES
October 3, 2006
CALL TO ORDER Board Chair Jan Clawson called the meeting to order at 4:30 p.m. on October 3, 2006.
ATTENDANCE Present: Chair Jan Clawson, Vice Chair Will Jarchow, Board Members Mary Jean Walker, David Moore, Library Director Reita Fackerell, Staff Paula Clark and Librarian Kathy Link.
Members absent: Board Member Cindy Svensson.
MINUTES Motion to approve the minutes of the July 11th meeting; carried unanimously (Walker/Jarchow).
REPORTS Library Director Fackerell reported that the City had finalized the purchase of two privately owned parcels of property at the new library site. They are in negotiations with the county and Sunset Park regarding two other pieces of property. Negotiations should be finalized soon, and ground breaking is scheduled for late spring 2007.
Board member Moore asked in the architect for the new library would be able to avoid controversy similar to the issues that befell the Seattle Public Library.
Library Director Fackerell explained that the architect for the Seaside Public Library was very knowledgeable about libraries and has designed many throughout the state.
The Library recently received a donation from a private foundation to provide library cards to low-income families. The $10,000 gift required matching funds. So far, almost $4800 in matching funds has been raised.
The North Coast Nature Conservancy awarded the Seaside Public Library a signed print by local artist Jeffrey Hull. The print is a gift in honor of the new library.
OLD BUSINESS Staff member Paula Clark informed the Board of her recent training in the Motheread program. It trains parents on ways to read to children to increase literacy. The theme is that literacy is an experience. Seaside hosted the first Motheread training in Oregon for literacy partners and librarians throughout the state.
Board Chair Clawson shared her experience as a S.M.A.R.T. coordinator in Seaside, and indicated it was very rewarding.
NEW BUSINESS Librarian Kathy Link addressed the board regarding visitor privileges. Visitor cards are good for one month and used mainly by tourists. Discussion followed. She also addressed the problem of patrons ordering interlibrary loans, but never picking them up. The library would like to impose some incentive to remind patrons to retrieve their loans.
Board Chair Clawson asked how much it cost the library to process an interlibrary loan.
Library Director Fackerell estimated the OCLC charges were $6.50 per book, not including staff time.
Board Chair Clawson said that unclaimed interlibrary loans should generate a fine of $6.50 per item.
Discussion followed.
Motion to change policies as follows:
o Visitor cards will have a limit of five items checked out at any one time. Those holding visitor cards are not eligible for interlibrary loans.
o There will be a fee of $6.50 for any interlibrary loan that is not picked up; carried unanimously (Moore/Jarchow)
The Board also indicated that fees for books that are lost and paid for are eligible for a refund if the lost item is found and returned in good condition within thirty days.
OTHER There was no other business.
BUSINESS
NEXT MEETING The next meeting is scheduled to be held on November 7th, 2006
The ADJOURN Motion to adjourn; carried